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Setup: CruzBuy Account Setup

Summary: This page explains how to request CruzBuy accounts for shopping or approving requisitions, how to add special approver authorizations to an existing account, and provides contact information for help resolving account challenges.

Problem Solving Contact Information

Financial Information System (FIS) manages the user IDs and passwords for CruzBuy users.

New Accounts & Modifications to Existing Accounts

To request a new account or modification to an existing account, complete and print the CruzBuy Account Authorization Form (pdf). CruzBuy Requestors, Budget Approvers, and PI/Other Approvers need to use this form.

How to Add Special Category Approval Authority to an Existing Account

To add special category approval authority to your existing account, complete and print the Supplemental Approvals Form (pdf). Special category approval authority applies to certain staff groups only, and includes such categories as Food & Entertainment, Colleges Student PO Notification, and High Risk Commodities.

CruzBuy Account Process

1. Complete the appropriate CruzBuy Form(s).
2. Obtain the necessary signature authorizations.

Important: Please obtain the appropriate Supervisor and Unit Head/Manager authorizations (Section 3: Authorization). Providing incomplete or incorrect information will delay account processing.

3. Submit completed, signed form(s) in one of the following ways:
   1. Scan PDF and email to fis_probs@ucsc.edu (preferred)
   2. Fax to 459-3601 attn: CruzBuy Account Administration
   3. Send via intercampus mail to Mailstop: Accounting attn: CruzBuy Account Administration

Email fis_probs@ucsc.edu with any questions or concerns about how to complete these forms, or if you anticipate special needs for new account holders.

Users are notified via e-mail when their accounts are ready. Password pick-up information is provided at that time.

The turnaround time for new accounts is generally two working days after receipt of a correctly completed form.

Problem Solving Contact Information

For any problems with your existing Password, logging in or setting up a new account, please contact fis_probs@ucsc.edu.

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Last revised: October 08, 2009 (am)       [CruzBuy Reference Manual TOC ]